Pre-processing Payments: Allocating Cost to Funds

You can allocate the cost of an order against an established Library budget fund.

From the Orders screen:

  1. Select Payments tab

  2. The associated Order No and catalogue Record No are displayed

  3. Select a Fund from the Fund pop-up list.

Tips:

  • Only active funds are displayed in the Funds pop-up list when processing payments i.e., the fund is only active between the fund Start Date and End Date. Refer to the help topic on Adding Funds for more information on setting up funds.

  1. Select Cost Centre from the Cost Centre pop-up list if required

  2. Enter an Amount ($Au). The Percentage text box is automatically populated with ‘100’ percent. This is the required percentage value when an order is paid from a single fund. Enter Percentage allocation for each Fund as it is selected when an order is paid from more than one fund

  3. Enter GST amount. This value is usually a component amount of the total payment amount entered in the Amount ($Au) text box. The GST amount is used in budget reports as required

  4. Select Not Paid from the Payment Status pop-up list

  5. Click the button . The selected fund details are displayed in the payments summary window at the bottom of the Payments screen. The Order Total amount is also displayed in the bottom right corner of the Payments screen

  6. Repeat steps (3) – (8) if paying for the order from more than one fund. Enter relevant Percentage allocations and Amount ($Au) as required

  7. Close and save the Orders screen

Order details are saved and are displayed at the bottom the Acq'ns tab screen.

Proceed to produce an Order Letter for the Vendor.

Proceed to receive and pay the Invoice.