Paying Invoices

When an invoice is received the Order record is updated as follows.

Search and display required Catalogue record/s
Select the Acq’ns tab screen
Select ‘Received’ from the Status pop-up list
Double click on the Order listed in the window at the bottom of Acq’ns screen to display the Orders screen OR right mouse click on the order summary window towards the bottom of the Acq’ns tab screen and select Receive Orders
Select Orders tab
Select ‘Received’ from the Order Status pop-up list
Enter the Delivery Date. Click on the adjacent Calendar icon and select a date if required
Select Payments tab
Double click on the payment record in payment summary window at bottom of Payments tab screen where the order payment was pre-processed. Otherwise enter relevant data into the Fund, Cost Centre, Amount (Au$), Percentage and GST fields
Select ‘Paid’ from the Payment Status pop-up list
Enter the Invoice No. The Invoice Date will default to today’s date
Enter Invoice Amount ($Au) in Australian dollars
Enter Notes if required

Tip:

The updated Order details are displayed in the summary window at the bottom of the Acq’ns tab screen.